✅ Learn how to find, review, and complete open tasks assigned to you in the Headlight app through Workflows.
Access My Tasks from the Home Page
You can access your tasks directly from the Home Page.
- 🏠 Start by opening the Home Page.
- 📋 The My Tasks overview appears in the top-left area.
- As soon as a task requires your action, it will appear in the table.
- Click View my tasks to open the full My Tasks page.
My Tasks Page
The My Tasks page shows all tasks linked to your account.
- 🔄 Switch between Open tasks and All tasks to view completed items.
- 📅 Use Order by date to sort tasks from newest to oldest or vice versa.
- Choose a Task from the list to go to it’s dedicated page.
Access My Tasks via Notifications
Tasks can also be accessed through Notifications.
- 🔔 Click the Notifications icon in the top-right corner.
- A pop-up displays all unread notifications.
- Tasks with notifications appear in this list and can be opened directly.
- ✅ You can mark notifications as read.
🧠 Once marked as read, they no longer appear in the notification pop-up.
Access My Tasks via the Workflows menu link
Access My Tasks via Workflows link in the Main Menu
In addition to the Home Page and Notifications, there is another way to access your tasks:
- 📂 Go to the main menu on the left side of the screen (any page in Headlight).
- The menu is divided into three sections:
- Home,
- My Mobility, and
- Company.
- 🧠 To access workflows, focus on the Company section.
Open the Workflows Page
The Workflows page gives access to all workflow-related modules available to employees.
- Click Workflows in the left navigation menu.
- This opens the Workflow Operation page.
- The page displays all modules related to workflow execution.
Open My Tasks
From the Workflow Operation page:
- 📋 Select the My Tasks module.
- This opens the My Tasks page.
You’ll now see the same My Tasks overview that you can access from the Home Page (see above « My Tasks Page« , in Access My Tasks from the Home Page).
Example Workflow with a Task
This section explains how a workflow can generate a task. In the training video we use the example workflow to show an example of a task in the My Tasks overview and Notifications pop-up window.
How to start a Workflow as an employee:
- 🔎 On the Home Page, see the Headlight Workflows section on the right.
- 📋 If your company administrator has set up Workflows that can be triggered manually by the employee, they will be listed in this overview.
- 🧠 Follow the example shown in the video — do not start workflows yourself just as an example, only when you have an actual use case.
When the example workflow runs:
- A task is automatically created for the employee.
- Headlight prompts the task on screen.
- The task also appears in Notifications and the My Tasks overview.
View Your Active Tasks
Return to My Tasks to review tasks awaiting your action.
- 📋 Find the new task in the task list.
- Each task shows:
- The workflow name
- The task name
- ⏱️ Time since the task started
- The current status
- Click a task row to open it.
Complete a Task
Inside the task window:
- 📝 Fill in all requested information.
- ⬇️ Scroll down to review all questions.
- ✅ Click Submit to send your information.
- Once submitted, Headlight closes the task automatically.
💡 You now know how to find, review, and complete tasks assigned to you in Headlight.
✔️ Tasks can be accessed from the Home Page, through Notifications, or via the My Tasks overview.
Completing tasks keeps workflows moving and ensures required actions are handled on time.
Stay tuned for our next trainings on My Mobility & My Assets (cars, cards, charging stations).
