Manage and Book Pool Cars

Data Management with Headlight

We can find pool cars in the “Pool” menu of the Fleet Overview.

Currently, there are two BMW X1 vehicles available for reservation — one is already booked.

Open the Bookings overview to review existing reservations.

There’s one booking for the period 14–21 August.
To make a new reservation, access the Bookings module.

If a booking overlaps with another reservation, Headlight will warn you.
In this case, the other X1 is available — let’s proceed to book it.

1. Select the employee for whom the reservation is made.
2. Optionally, add a note for reference.
3. ✅ Finalize the booking.

There you go! We now have an extra booking for our pool cars.

---

Managing Pool Car Availability

To add or remove vehicles from the pool car list:

1. Open the pool car details.
2. If a driver (e.g., Sandrine) is assigned permanently, remove the vehicle from the pool list.
3. Perform the driver switch by completing the vehicle assignment form, then click Confirm.
4. Toggle the pool car status to remove it from the list of available pool cars.
5. You can specify a future or past date for the status change, if needed.
6. Click Confirm again to save.

✅ All set!
You’ve reviewed bookings, created a new reservation, and updated the pool car list.

In the next video, you’ll see how to continue managing your fleet.