{"id":1145,"date":"2024-04-25T09:44:58","date_gmt":"2024-04-25T08:44:58","guid":{"rendered":"https:\/\/www.help.headlight.tech\/?post_type=ht_kb&p=1145"},"modified":"2026-04-09T13:37:36","modified_gmt":"2026-04-09T12:37:36","slug":"how-to-manually-update-vehicle-status-in-headlight","status":"publish","type":"ht_kb","link":"https:\/\/www.help.headlight.tech\/?ht_kb=how-to-manually-update-vehicle-status-in-headlight","title":{"rendered":"How to Manually Update Vehicle Status in Headlight"},"content":{"rendered":"\n

Updating the status of a vehicle in Headlight is a crucial task that ensures accurate tracking and management of the fleet. Whether it\u2019s for payroll reporting or just general fleet overview, setting the correct status is key. Below is a step-by-step guide on how to perform this update:<\/p>\n\n\n\n

Step-by-Step Guide:<\/h4>\n\n\n\n
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  1. Access the Vehicle Details:<\/strong>\n
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    • Navigate to the vehicle’s “details” page within Headlight.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
    • Locate Current Status:<\/strong>\n
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      • On the “details” page, look for the “status” box. The current status of the vehicle is displayed in the top right corner.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
      • Initiate Status Change:<\/strong>\n
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        • Click on the current status displayed in the top right corner of the “status” box to open a dialog.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
        • Select New Status:<\/strong>\n
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          • In the dialog that opens, you\u2019ll see a dropdown menu or a selection box where you can choose the new status for the vehicle. The statuses you can select from include:\n
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            • Ordered:<\/strong> The vehicle is on order and is typically associated with the driver for whom it is intended.<\/li>\n\n\n\n
            • Driving:<\/strong> The vehicle is in active use by its associated driver.<\/li>\n\n\n\n
            • Retour:<\/strong> The vehicle has been returned to the leasing company.<\/li>\n\n\n\n
            • Exited:<\/strong> The contract has ended, and the vehicle is archived.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n\n\n\n
            • Set Change Date:<\/strong>\n
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              • Also in the dialog, specify the exact date on which the change of status should be recorded.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
              • Confirm Update:<\/strong>\n
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                • After selecting the new status and setting the date, confirm the update by clicking the “Update” button.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n
                  \"\"<\/figure>\n\n\n\n

                  Important Notes:<\/h4>\n\n\n\n
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                  • Chronology Matters:<\/strong> Updates from the leasing company are only taken into account if they follow the correct sequence: ordered \u2192 driving \u2192 retour \u2192 exited.<\/li>\n\n\n\n
                  • Overriding Incorrect Updates:<\/strong> If there’s a discrepancy with the leasing company’s records, Headlight’s status will prevail to maintain accurate vehicle history.<\/li>\n\n\n\n
                  • VAA Reporting:<\/strong> The Vehicle Advantage Tax (VAA) is charged for any period a vehicle is in “driving” status and is associated with a driver.<\/li>\n<\/ul>\n\n\n\n
                    \"\"<\/figure>\n\n\n\n
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                    Summary: Manually Change a Vehicle Status in Headlight<\/h1>\n\n\n\n
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                    This tutorial shows how to update a vehicle\u2019s status manually to ensure payroll and fleet data stay accurate. Below you can find a summary of all the steps.<\/p>\n<\/blockquote>\n\n\n

                    <\/p>\n