{"id":1591,"date":"2025-10-31T17:32:19","date_gmt":"2025-10-31T16:32:19","guid":{"rendered":"https:\/\/www.help.headlight.tech\/?post_type=ht_kb&#038;p=1591"},"modified":"2026-01-06T13:08:29","modified_gmt":"2026-01-06T12:08:29","slug":"manage-legal-entities","status":"publish","type":"ht_kb","link":"https:\/\/www.help.headlight.tech\/?ht_kb=manage-legal-entities","title":{"rendered":"Manage Legal Entities"},"content":{"rendered":"<p><!--ARCADE EMBED START--><\/p>\n<div style=\"position: relative; padding-bottom: calc(52.3957% + 41px); height: 0px; width: 100%;\"><iframe src=\"https:\/\/demo.arcade.software\/P96mdGmObUc3Yt32ru5u?embed&amp;embed_mobile=tab&amp;embed_desktop=inline&amp;show_copy_link=true\" title=\"(copy) Create a Support Ticket\" frameborder=\"0\" loading=\"lazy\" webkitallowfullscreen=\"\" mozallowfullscreen=\"\" allowfullscreen=\"\" allow=\"clipboard-write\" style=\"position: absolute; top: 0; left: 0; width: 100%; height: 100%; color-scheme: light;\"><\/iframe><\/div>\n<p><!--ARCADE EMBED END--><\/p>\n\n\n<p>To manage legal entity information, go to <strong>Settings \u2192 Company Details<\/strong>.<\/p>\n\n\n\n<p>Open the <strong>Company Details<\/strong> menu.<\/p>\n\n\n\n<p>If additional legal entities appear in Headlight (e.g., from supplier reports), you can merge them as aliases of the correct legal entity.<br>This helps Headlight recognize which entity each record refers to.<\/p>\n\n\n\n<p>Click <strong>\u201cMerge\u201d<\/strong> next to the legal entity that should become an alias of another.<\/p>\n\n\n\n<p>Select the correct <strong>legal entity<\/strong> from the dropdown list.<\/p>\n\n\n\n<p>Example: select <strong>ACME NV<\/strong> as the main entity, and add <strong>ACME SA<\/strong> as its alias.<\/p>\n\n\n\n<p>\u2705 Done!<br>When you check <strong>ACME NV<\/strong>, you\u2019ll now see \u201cACME SA\u201d listed as an alias.<\/p>\n\n\n\n<p>Repeat this process for all duplicate legal entities.<br>Some entities may be created based on supplier client numbers (e.g., \u201cTotal-XXXXX\u201d).<br>Check your supplier platform or invoices to identify which legal entity corresponds to each.<\/p>\n\n\n\n<p>\u2705 All done!<br>Your legal entity list is now cleaned, and all related names are properly linked as aliases.<br>Your resources will now contain only the valid legal entity names.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote\">\n<p>\ud83d\udca1 Tip: Do this cleanup after supplier data exchanges are configured, and revisit periodically to keep data accurate.<\/p>\n<\/blockquote>\n","protected":false},"excerpt":{"rendered":"<p>To manage legal entity information, go to Settings \u2192 Company Details. Open the Company Details menu. If additional legal entities appear in Headlight (e.g., from supplier reports), you can merge them as aliases of the correct legal entity.This helps Headlight recognize which entity each record refers to. Click \u201cMerge\u201d next&#8230;<\/p>\n","protected":false},"author":3,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":[],"ht-kb-category":[169],"ht-kb-tag":[43],"_links":{"self":[{"href":"https:\/\/www.help.headlight.tech\/index.php?rest_route=\/wp\/v2\/ht-kb\/1591"}],"collection":[{"href":"https:\/\/www.help.headlight.tech\/index.php?rest_route=\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/www.help.headlight.tech\/index.php?rest_route=\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/www.help.headlight.tech\/index.php?rest_route=\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.help.headlight.tech\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=1591"}],"version-history":[{"count":3,"href":"https:\/\/www.help.headlight.tech\/index.php?rest_route=\/wp\/v2\/ht-kb\/1591\/revisions"}],"predecessor-version":[{"id":2227,"href":"https:\/\/www.help.headlight.tech\/index.php?rest_route=\/wp\/v2\/ht-kb\/1591\/revisions\/2227"}],"wp:attachment":[{"href":"https:\/\/www.help.headlight.tech\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=1591"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/www.help.headlight.tech\/index.php?rest_route=%2Fwp%2Fv2%2Fht-kb-category&post=1591"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/www.help.headlight.tech\/index.php?rest_route=%2Fwp%2Fv2%2Fht-kb-tag&post=1591"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}