Learn how to translate an entire Workflow — including all messages, titles, and descriptions — into another language in just a few clicks.
Select a Workflow
Use this method with a finished Workflow.
You can translate the complete set of steps, messages, and titles all at once.
- Select the Workflow you want to translate.
- At the top of the screen, click the Translation icon to begin.
Tip: Ensure your Workflow is finalized and reviewed in the default language before translating. You can use Test Mode to verify it.
Trigger and Set Up the Translation
- Click the Translate Workflow icon.
- In the dialog window, choose an action:
- Add or update translations — create a new translation or update an existing one.
- Remove all translations — delete all translations except the default language.
- Click the Language dropdown to select your target language (e.g., French).
- Optional settings:
- Overwrite existing translations to replace older versions.
- Set the selected language as default (moves the original text into its own tab).
- Translate Workflow titles and descriptions to include step names and metadata.
- Once configured, click TRANSLATE to launch the process.
Tip: Leave “Overwrite existing translations” unchecked if you’ve manually edited previous translations.
Run the Translation
- After clicking TRANSLATE, Headlight starts the process automatically.
- Keep your browser tab open during translation.
- The progress visualization shows completion status.
- If you selected the titles and descriptions option, the left panel will update with translated step names.
Review the Translations
- Locate Forms, Notify, or Approval steps — these contain messages.
- In the right panel, click the language icon to open the multilingual editor.
- Switch between the default and translated tabs (e.g., EN → FR) to compare.
- Review both message titles and message bodies for accuracy.
- Click OK after reviewing each translation.
- Continue this process for all Workflow steps.
Remember to save your Workflow after making any edits.
See Workflow Basics 101 for saving options.
Summary
You’ve learned how to translate an entire Workflow — including all message titles, texts, and step descriptions — into a new language in one go.
You can repeat this process to add additional languages at any time.
Next: Learn about advanced Workflow Settings in upcoming videos.
