How to Manually Update Vehicle Status in Headlight

Updating the status of a vehicle in Headlight is a crucial task that ensures accurate tracking and management of the fleet. Whether it’s for payroll reporting or just general fleet overview, setting the correct status is key. Below is a step-by-step guide on how to perform this update:

Step-by-Step Guide:

1. Access the Vehicle Details:
   • Navigate to the vehicle’s “details” page within Headlight.
2. Locate Current Status:
   • On the “details” page, look for the “status” box. The current status of the vehicle is displayed in the top right corner.
3. Initiate Status Change:
   • Click on the current status displayed in the top right corner of the “status” box to open a dialog.
4. Select New Status:
   • In the dialog that opens, you’ll see a dropdown menu or a selection box where you can choose the new status for the vehicle. The statuses you can select from include:
     • Ordered: The vehicle is on order and is typically associated with the driver for whom it is intended.
     • Driving: The vehicle is in active use by its associated driver.
     • Retour: The vehicle has been returned to the leasing company.
     • Exited: The contract has ended, and the vehicle is archived.
5. Set Change Date:
   • Also in the dialog, specify the exact date on which the change of status should be recorded.
6. Confirm Update:
   • After selecting the new status and setting the date, confirm the update by clicking the “Update” button.

Important Notes:

• Chronology Matters: Updates from the leasing company are only taken into account if they follow the correct sequence: ordered → driving → retour → exited.
• Overriding Incorrect Updates: If there’s a discrepancy with the leasing company’s records, Headlight’s status will prevail to maintain accurate vehicle history.
• VAA Reporting: The Vehicle Advantage Tax (VAA) is charged for any period a vehicle is in “driving” status and is associated with a driver.